Kentucky requires itemized wage statements with every paycheck.
Kentucky employers must provide employees with a detailed wage statement at the time of each pay period. This statement must clearly itemize earnings, deductions, and hours worked. The granularity of detail required ensures transparency for employees regarding their compensation.
Wage Statement Disclosure
Employers must provide a written statement with each wage payment detailing gross wages, deductions, and hours worked.
What those rules do as a Kentucky shift is created.
Teambridge automatically generates and stores compliant wage statements for every pay period, ensuring all state-mandated details are included and accessible for the required retention period.
Automated Statement Generation
For every pay period, Teambridge automatically creates a wage statement for each employee, ensuring it includes all required details such as gross wages, itemized deductions, hours worked, and pay date, in compliance with KRS 337.070.
Secure Record Retention
Teambridge securely stores all generated wage statements for a minimum of five years, aligning with Kentucky's statute of limitations for wage claims and simplifying audit readiness.
Employee Access & Transparency
Employees can easily access their detailed wage statements through their Teambridge portal, promoting transparency and reducing administrative inquiries.
Kentucky compliance,
on autopilot.
Teambridge handles the proactive compliance work for you, so you can grow your business with confidence in Kentucky and beyond.
Kentucky mandates detailed wage statements for every pay period.
Kentucky Revised Statutes (KRS) 337.070 requires employers to provide a written statement to employees with each payment of wages, detailing the components of their compensation. This ensures full transparency and accountability in payroll practices.
KRS 337.070 — Statement to be furnished employee with payment of wages.
Every employer shall, at the time of each payment of wages, furnish to each employee a written statement showing the following:
- The amount of gross wages earned;
- The date of the pay period for which the wages are paid;
- The total number of hours worked during the pay period;
- An itemized statement of all deductions made from the gross wages; and
- The net amount of wages paid.
Such records shall be retained for a period of not less than five (5) years.
Required Elements of the Wage Statement
The Kentucky Wage Statement Disclosure law is precise about the information that must be included on each wage statement. Employers must ensure that employees receive a clear breakdown of their pay, encompassing gross earnings, the specific pay period, total hours worked, and an itemized list of all deductions. This level of detail is crucial for employees to understand how their net pay is calculated and for verifying compliance with other wage and hour laws, such as minimum wage and overtime calculations.
Record Retention Requirements
Beyond the provision of the statement, Kentucky law also imposes a significant record retention requirement. Employers must keep these detailed wage statements for a minimum of five years. This period aligns with the state's five-year statute of limitations for wage claims, which is among the longest in the nation. Proper recordkeeping is essential for defending against potential wage disputes, audits, and ensuring compliance with state labor regulations.
How Teambridge ensures seamless Kentucky wage statement compliance.
Teambridge integrates Kentucky's wage statement requirements directly into its payroll processing, automating the generation, delivery, and archiving of compliant pay stubs for every employee.
Accurate and complete statements, every time.
Teambridge automatically generates a detailed wage statement for every employee each pay period. This includes gross wages, exact pay period dates, total hours worked, and an itemized list of all deductions, precisely as required by KRS 337.070.
Effortless distribution and employee self-service.
Wage statements are securely delivered to employees through their personalized Teambridge portal. This digital access ensures timely receipt and allows employees to review and download their pay stubs at their convenience, reducing administrative burden.
Long-term recordkeeping, automatically managed.
All generated wage statements are automatically archived and securely stored within Teambridge for the full five-year retention period mandated by Kentucky law. This protects employers during audits or in the event of wage disputes, providing an unalterable record.
Streamlined verification and compliance checks.
With Teambridge, employers have instant access to comprehensive reports of all wage statements and their associated data. This simplifies compliance checks and provides a clear audit trail for state labor department inquiries, ensuring you're always prepared.
People also ask.
What specific information must be on a Kentucky wage statement?
Kentucky law (KRS 337.070) requires wage statements to include: gross wages earned, the date of the pay period, total hours worked, an itemized statement of all deductions, and the net amount of wages paid.
Are electronic wage statements permitted in Kentucky?
While KRS 337.070 specifies a "written statement," Kentucky generally accepts electronic statements if employees have secure access to view and print them, and consent to electronic delivery is obtained. Teambridge provides secure digital access.
How long must employers retain wage statements in Kentucky?
Kentucky employers are required to retain wage statements for a period of not less than five years. This aligns with the state's statute of limitations for wage claims.
What happens if an employer fails to provide wage statements?
Failure to comply with KRS 337.070 can lead to penalties, fines, and potential wage claims. Employees may also file complaints with the Kentucky Labor Cabinet.
Does Kentucky have a minimum wage?
Kentucky's minimum wage is set by reference to the federal minimum wage, which is $7.25 per hour as of 2026. Kentucky does not have a separate state minimum wage that exceeds the federal rate.
Are deductions from wages required to be itemized?
Yes, KRS 337.070 explicitly states that an "itemized statement of all deductions made from the gross wages" must be provided on the wage statement. This includes taxes, insurance premiums, garnishments, and any other authorized deductions.