Crew scheduling software: Top 7 solutions

Getting crew member schedules right keeps staffing companies running smoothly. Relying on spreadsheets or manual workflows often results in preventable errors, ballooning overtime costs, and frustrated teams. 

Without real-time updates, managers not only struggle to cover last-minute changes or no-shows but also face rising compliance risks if certifications slip through the cracks. Fortunately, modern crew scheduling and smarter mobile workforce management tools deliver the control and visibility needed to maintain seamless operations.

Top 7 crew scheduling software solutions for 2025 and onward

Whether you’re managing a flight crew or a construction crew, these seven field crew scheduling software options should be at the top of your list. Explore pros, cons, and pricing below.

1. Teambridge

Teambridge is a flexible workforce management platform built by former Uber executives. Instead of forcing teams into a rigid, one-size-fits-all framework, Teambridge gives you the flexibility to customize your system. It uses LEGO-like composable modules—such as applicant tracking, scheduling, time tracking, and task management—that you can turn on or off as your needs evolve.

According to user reviews, Teambridge’s interface is easy to navigate and so user-friendly that non‑tech‑savvy employees can pick it up quickly. You can effortlessly create drag‑and‑drop schedules with geofenced clock‑ins, automatically notify staff of changes, and view real‑time analytics to identify overstaffing or understaffing.

Key features:

• Drag‑and‑drop scheduling feature with customizable rules, time‑off requests, and geofenced clock‑ins
• Integrated applicant tracking and onboarding so you can post jobs, collect credentials, and hire directly within the platform
• Task management with built‑in chat and reminders for day‑to‑day operations
• Real‑time dashboards, reporting, and analytics for labor costs, compliance, and performance metrics

Pros:

• Highly customizable, composable interface and low‑code tools allow you to build workflows without a developer.
• Clean interface and self‑service tools make it easy for managers and employees to use.
• Responsive support and the ability to integrate with payroll and HR systems make for seamless workflows.
• Automated scheduling and GPS/real‑time location tracking provide greater visibility for distributed teams.

Cons:

• A powerful platform with advanced functionality, it has a learning curve for configuring complex workflows.
• As a newer player in the scheduling space, Teambridge doesn’t have the same recognition as legacy providers.

Pricing: For more information about Teambridge’s pricing, reach out to our team.

2. Connecteam

Connecteam is an app for deskless and remote teams that bundles features including scheduling, time tracking, task management, communication, and reporting into one mobile-first interface. The platform has a drag‑and‑drop scheduler, a chat feature, and integrates with payroll providers like Gusto and QuickBooks.

Key features:

• Geofenced time tracking with optional GPS pings and automated reminders
• Drag‑and‑drop scheduling that highlights conflicts and allows quick duplication across days or weeks
• Task management with recurring tasks, forms, checklists, and digital signatures

Pros:

• The free plan includes up to 10 users.
• Strong GPS and geofencing tools help managers verify on‑site attendance.
• The platform reduces in-app overload by combining scheduling, time tracking, and communication in one place.

Cons:

• Pricing increases as your team grows, and some security features, like two‑factor authentication, are only available in higher tiers.
• User reviews mention occasional bugs, slow load times, and limited customization options.

Pricing: The Basic, Advanced, and Expert plans are all priced for the first 30 users, starting at $29/month, $49/month, and $99/month, respectively.

3. Deputy

Deputy is a cloud‑based scheduling and time‑clock solution that automates many of the repetitive tasks associated with shift work. Its AI‑powered auto‑scheduler builds optimized rosters based on staff availability, qualifications, and labor demand.

Key features:

• Drag‑and‑drop schedule builder and AI‑powered auto‑scheduling to fill shifts automatically
• Labor demand forecasting and smart wage‑and‑hour compliance tools for fair‑work regulations
• Integrated time clock with facial recognition and voice commands

Pros:

• Support is available in over 100 countries, and the platform is easy to set up.
• The flexible weekly pricing model works well for seasonal businesses.
• Compliance tools help employers meet legal requirements around overtime and scheduling.

Cons:

• The free plan includes only 100 shifts and timesheets per month and lacks advanced features.
• Customers have reported integration issues.
• Paid plans require you to spend at least $25 per month.

Pricing: The Starter plan is free for up to 100 shifts per month, and Premium plans start at $6/user/month.

4. When I Work

When I Work is a lean scheduling and time‑tracking app built for hourly teams. Its drag‑and‑drop scheduler includes shift templates, open shifts, and bulk editing, so managers can publish schedules quickly. Employees can use the mobile app to clock in, request time off, and swap shifts with coworkers. The platform’s basic attendance management tools, including GPS restrictions and late‑clock‑in alerts, help reduce time theft.

Key features:

• Drag‑and‑drop schedules with copy‑week and template capabilities
• Built‑in time tracking and attendance management 
• Team communication tools for group messaging and announcements

Pros:

• A simple scheduling interface helps managers and employees learn the software quickly.
• Solid team messaging tools give managers the ability to reach staff via push notifications and SMS.
• Competitive pricing at the lower tiers makes the software a great fit for businesses of all sizes.

Cons:

• The mobile app can be buggy, and it lacks advanced tracking features like continuous GPS.
• The platform lacks legal compliance tools.
• There is limited analytics/reporting depth.

Pricing: Single-location or schedule plans start at $2.50 per user per month, while multiple-location and schedule plans start at $5 per user per month.

5. Shiftboard

Shiftboard targets industries with large, complex workforces such as manufacturing, healthcare, and call centers. It supports volunteer sign‑ups, shift trading, and overtime distribution, and its optimization engine can reassign underutilized workers to minimize overtime costs.

Key features:

• Employee scheduling that allows staff to volunteer, pick up, trade, or decline shifts, while also handling overtime distribution based on skills, seniority, and labor rules
• Shift management with coverage gap identification and notifications via calls, emails, SMS, and the mobile app
• Coverage optimization and labor demand planning to reassign workers and predict staffing needs

Pros:

• Flexible scheduling for large, multi‑location operations helps with union or regulatory rules.
• It integrates with HR and payroll systems.

Cons:

• Some user reviews report glitches and occasional bugs.

Some users report that sending mass messages requires manually entering names and text messages have a strict character limit.

Pricing: To receive pricing details for the Enterprise and Enterprise Plus plans, you must request a product demo.

6. Humanity Schedule

Humanity (owned by TCP Software) is a legacy scheduling platform for restaurants, retailers, and call centers. It combines drag-and-drop schedule creation with time-tracking, real-time attendance monitoring, leave management, and demand forecasting.

Key features:

• Role‑based access, drag‑and‑drop scheduling with shift templates, and real‑time updates across multiple locations
• Integrated time tracking, attendance monitoring, and leave management
• Employee self‑service portal for shift swaps, availability, and messaging

Pros:

• Customization and responsive support help organizations tailor the system to their workflows.
• There’s a comprehensive feature set, from scheduling and time tracking to analytics.

Cons:

• The interface can feel cluttered, and the mobile app lacks the full functionality of the desktop version.
• Some reviews on SelectHub report slow performance, integration challenges, and occasional bugs.

Pricing: The TCP Software website does not list Humanity pricing options. However, research suggests that costs start at around $3 per user each month.

7. Vector Scheduling

First responders and public safety agencies were the first to use Vector Scheduling (formerly CrewSense). Today, some construction and utility crews are adopting the platform. The software handles on‑call rosters, open‑shift notifications, and overtime compliance while adhering to union and department policies. 

Key features:

• Automated shift bidding and open‑shift management with rules to enforce union and labor policies
• Real‑time schedule updates
• Overtime compliance and an intelligent rules engine to prevent double‑booking or unnecessary overtime

Pros:

• It’s easy to use, with self‑service functions that reduce administrative load.
• The platform supports 24/7 operations and emergency staffing scenarios.

Cons:

• App store reviewers note glitches with the software.
• The feature set is narrow compared to broader workforce‑management suites, and there’s no free plan.

Pricing: Vector Solutions doesn’t list pricing on its website. You’ll have to reach out to the company for a quote.

Key features to evaluate when selecting crew scheduling software

The right crew scheduling software helps staffing companies reduce labor costs, stay compliant, and keep team members connected in real time. Here are the features that matter most:

Automatic shift generation and optimization

Manual scheduling often creates coverage gaps or unnecessary overtime. Modern tools automatically generate rosters based on worker availability, qualifications, and labor rules. Platforms like Teambridge go further, letting you create custom rules so auto-generated schedules reflect your company’s policies.

Live roster and dispatch sync

When shifts change by the minute, real-time roster visibility is critical. Live sync ensures every manager and crew member is working off the same schedule, reducing the risk of double-booking or missed assignments. With Teambridge, dispatch teams can instantly see who’s available and redeploy staff without juggling phone calls or texts.

Reporting, analytics, and forecasting

Strong reporting turns raw scheduling data into business insights. Staffing firms can forecast labor demand for peak seasons, identify costly overtime trends, and track coverage by location. For example, an event agency might use analytics to see which types of events consistently require backup staff, while a construction contractor can forecast crew demand months in advance.

Mobile app

Today’s crews expect schedules at their fingertips. A well-designed mobile app makes it easy for workers to clock in, request time off, swap shifts, and get updates—all without calling the office. With Teambridge, staffing companies can configure the mobile experience to match their policies, giving front-line staff a consumer-grade experience that aligns with business rules.

Choosing the best crew scheduling software for your team 

At the end of the day, the best crew scheduling software is the one that reduces errors, controls labor costs, and keeps your teams connected—whether they’re on a jobsite, at an event, or covering shifts in healthcare or security. Look for tools that combine automatic scheduling, compliance safeguards, real-time alerts, and mobile access.

While plenty of platforms promise to simplify scheduling, Teambridge gives you the flexibility to build a system around your unique staffing workflows. If you’re ready to see how it can support your team, request a free demo and explore what customizable crew scheduling looks like in action.

Frequently asked questions about crew scheduling software

How is crew scheduling different from employee scheduling?

Crew scheduling focuses on assigning and managing groups of workers who operate as a team, like construction workers, flight crews, or event teams. Employee scheduling is broader and typically covers individual shift assignments across all staff.

What are the different use cases for crew scheduling software?

A variety of industries use crew scheduling software, including construction companies, field service teams, transportation and flight crews, security companies, and event staffing agencies. It integrates with employee scheduling apps and electronic visit verification for healthcare to ensure compliance and accountability.

What is crew management software?

Crew management software helps organizations manage every aspect of their mobile or shift-based workforce by combining rostering, time tracking, compliance monitoring, and communication into one platform.