Workspace table
Shifts
The Shifts table stores scheduled work. Each record is one shift with its time, role, location, assignee, and status; the record most scheduling, attendance, and payroll workflows run on.
Illustrative example
From shifts to a useful workspace
- 01
Start with a table
Shifts
- 02
Build a workspace
Master Schedule
- 03
Focus the view
Open
A suggested way to organize your information. This diagram is not a product screen.
What belongs in this table
- 1Open shifts that need coverage and requested shifts awaiting approval.
- 2Filled shifts with an assigned worker and confirmation state.
- 3Attendance signals: late clock in, early clock out, no show, missing clock out.
- 4Completed and cancelled shifts kept for payroll, billing, and reporting.
Fields to understand
Your account may use different field names and permissions. Use these examples to understand what each field contributes.
- Start and end time
- The scheduled window, with actual clock in and clock out alongside it.
- Role
- Link to the Job Role the shift requires.
- Location
- Link to the site or facility where the work happens.
- Assignee
- Link to the User working the shift; empty means the shift is open.
- Status
- Open, Requested, Filled, Completed, or Cancelled.
- Client
- The client or facility the shift is worked for, used in billing.
Ideas for your team
Calendar
Master Schedule
The full schedule grouped by day, location, or role.
List
Open Shifts
Unassigned work that needs coverage, exception first.
List
Upcoming / Completed Shifts
What is about to happen and what already did.
List
Call Outs and No Shows
Attendance exceptions that need follow up.
Example tabs
- Open
- Requested
- Filled
- Late
- No show
- Completed
Act on a matching result
Hover over a result or focus it with your keyboard to reveal the available actions. The person icon starts assignment. The speech bubble opens a message draft.
Example screen with fictional data. Available controls depend on your account and permissions.